Platform Features: Create & Share Content

Messages (Discussions)

• Initiate a company-wide discussion, or limit it to specific invitees or groups
• Receive alerts on new comments or discussions you created or have been invited to
• Stop or start receiving alerts
• Receive messages from people or groups that you are following
• Enable discussions to be searched for and located by meaningfully tagging them
• Attach files from the hard-drive or from the portal
• Personalize your website, blogs, or wikis by embedding the message and directly viewing from there

Short Messages (Status Updates)

• Post a short message or status update to a user profile, group, or a set of people by inviting them
• Receive short messages from watched people and groups
• Post comments on short messages
• Receive alerts when comments are posted on short messages that you created
• Receive alerts on short messages that you have been invited to view

Blogs

• Share your thoughts, work updates, meeting minutes, or latest findings and keep your co-workers in the loop
• Attach images/videos and resize them
• Enable blogs to be searched for and located by meaningfully tagging them
• Create blogs that are accessible company-wide or to an invited set of users or groups

Pages (Wikis)

• No wiki language to learn
• Create documents on the Web using a full-function, WYSIWYG editor that others can update
• Embed images and videos where necessary (from within Qontext or third-party sites such as YouTube, Flickr, Slideshare etc.)
• Create pages that are accessible company-wide or to an invited set of users or groups
• Invite users to edit or view the page
• Maintain versions of a page and easily spot version differences

Events

• Keep community members, group members or individuals informed of upcoming meetings, deadlines, and other important events
• Create an event and send invitations to individuals, group or community.
• View daily agenda and upcoming events in your calendar

Documents

• Create and share presentations, spreadsheets, PDFs, or any file types. Post comments on shared documents
• Create documents that are accessible company-wide or to an invited set of users or groups
• Upload new files from your local disc or re-share files already in the portal with others
• Upload new versions of the document. Access the latest version or the older versions from the version history. Delete versions as required
• Download files  or view uploaded files from the browser directly

Bookmarks

• Create community social bookmarks by sharing hyperlinks
• Create bookmarks that are accessible company-wide or to an invited set of users or groups
• Display bookmarks filtered on tags
• Receive alerts when new links are created by other users on tags of your interest

Photos

• Share (upload) photos or  view them as slideshows
• Photos are automatically resized for optimal browsing experience

Videos

• Share videos or view them (on full-screen) in the browser, without downloading
• Download or view uploaded videos from the browser directly

Slides (Presentations)

• Share presentations in PDF, PPT, or ODP formats
• View presentations (on full-screen) in the browser, without downloading
• Access the right page using the built-in search facility
• Download or view uploaded slides from the browser directly

Surveys

• Compose a survey questionnaire and collect responses easily
• Create multiple choice or descriptive answer survey questions
• Set closing dates for surveys
• Download the results in a CSV format

Polls

• Gather feedback from a group or the entire organization
• Set closing dates for polls
• View results after responding or do not show the results
• View results as absolute or relative charts
• Run a poll on Qontext and embed it in your Intranet site

Quizzes

• Create and publish a set of questions as a scored quiz for business (for example, measure performance or training effectiveness) or for fun
• Set closing dates for quizzes
• View your responses and the correct answers
• View quiz results as absolute scores
• Download quiz results in .CSV format
• Run a quiz on Qontext and embed it in your Intranet site

Common actions for Content Creation Features

• Post comments on these items
• Receive feeds from company-wide users that you are following
• Enable these items to be searched for and located by meaningfully tagging them
• Receive alerts when comments are posted on an item that you created
• Receive alerts on items that you have been invited to view
• Stop or start receiving alerts

Delete Comments & Content Items

• Delete any comments that you may have posted
• Delete any/all comments posted to an item that you created
• Deleting comments deletes respective feeds from the activity
• Delete widget items using the delete option
• Delete any/all items that you created
• Deleting items deletes all the comments posted to the item and all the respective feeds from the activity

Featured Content

• Feature any user or item or group.  Featured content will be posted to users home page
• Highlight news, people, teams, or achievements

Feeds

• Receive feeds for all company-wide activities
• Receive feeds for all items created and/or commented by user
• Receive feeds on all company-wide activities performed by people you watch

Whiteboard

• Post messages on users’ or groups’ whiteboards
• Post comments on whiteboard entries

Forwarding

• Forward any item that you have created (or as an invitee). Forwarding any item creates a copy of the item (similar to Fwd in email).
• The user forwarding the item becomes the creator of the item. Set the privacy for the item; invite others to view the item, delete or edit the item
• Note: Every item (irrespective of its privacy) can be forwarded. There is no limit on the number of times an item can be forwarded

View Online & Annotate

• View MS Office documents (Word, Excel, PowerPoint and Project) and PDFs on the portal (Microsoft Office or other tools need not be available on your PC) using Qontext Document Viewer
• Add annotations on top of the document
• Other features of Qontext Document Viewer include full screen view, zoom, jump to select page, continuous or page scroll modes, and slide thumbnails

Announcements

• Add multiple announcements across the community without deleting older announcements. Browse through each announcement by paginating across
• Assign categories for announcements or link an announcement to an article or a write-up on another web page
• Archive outdated announcements. Users cannot see archived announcements
• Note: Announcements appear on the portal home page for all community users. You can only view announcements and cannot edit or delete them. Announcements can be published only by the community Admin

Organize Content

Groups

• Create groups by projects, functions or expertise
• Set group visibility – open, closed, or secret
• Create “Guests-OK” groups
• Create group profiles (group name, photo, description, tags, member listing)
• Categorize groups for segregation and browsing
• Watch or un-watch groups; join or leave them
• Invite users, guests or other groups to a group
• Manage group membership – moderated/un-moderated
• Manage group home page visibility – public/members only
• Manage group privacy and content

User Profiles

• Maintain profile by updating personal and work-related details
• Customize profile by uploading profile picture and adding a note
• Maintain membership across various companies
• Customize profiles in each corporate separately. Users can be part of more than one company (User A is an employee of Consulting Firm X and is deployed at Client Y’s location. User A could be part of Consulting Firm X and Client Y corporate

User Settings

• Customize activity feed by managing alerts and feeds
• Receive RSS feeds by embedding RSS links in outside URLs
• Maintain privacy of RSS feeds using RSS key token

User Home

• All public and private data created by the user is maintained in the home page
• All public, private, and group activity will be listed here

My Groups

• My Groups in user’s Home lists all the groups that user is a member of. My Groups in the user’s Profile page lists only visible groups (open and closed groups)
• Manage user groups using My Groups

Change Password

• Control account privacy by changing the password when required

Action Stream

• Receive alerts on any action in a business application by creating an ActionStream and adding triggers (rules) to the ActionStream
• Define rules based on who is performing the action and the fields in the business application
• Select recipients and initiators while creating an ActionStream
• Note: All selected initiators can initiate discussions on the ActionStream and will receive alerts on consequent discussions

Edit In Place

• Collaboratively edit and manage files on your community just as easily as your local files
• Browse the portal (your folders or folders of the groups you belong to) like you would browse a network drive and move files to or from your PC
• Note: The document opens within an application, such as Word, Excel, or PowerPoint. After editing, save the file directly from the application back to where you opened it from
• Note: File Locking ensures that two users do not edit the same document at the same time

Find Information & Expertise

Search: Content, Users, & Groups

• Federated, dynamic search across content, users, and groups
• Filter search content by item type, item creator, file type, group category, stored-in group, department, and location
• Content can be searched on relevance and recency (time)

Tag

• Categorize content in your own terms

Follow (& Followed By)

• Watch users and groups
• Receive activity feed from your network (people you follow, group-member activity)
• Receive company-wide activity feed (all people, group-member activity)
• Receive action links with feed items
• Receive alerts (activities that need your specific attention)
• See own activity feed on the profile page
• Create RSS feed for all activity streams
• Enable a slideshow of all public photos in the My Photos section

Alerts

• Receive alerts on all activities against an item that you created
• Receive alerts on any item of interest on follow-up
• Control the alerts on every action

User Profiles

• Create a detailed user profile with photo, contacts, location, work details, interests, organization chart, etc.
• Customize profile (admin only) to suit the organization*
• Build own network and watch/un-watch other users
• Use the whiteboard for quick communication (wall of social networks)
• Enable a slideshow all the public photos in the My Photos section
• Quickly share something from Quick Post on the Profile page

Badges

• Badges display information on the user, group, or the business application
• Quick-message other users by open-posting on the whiteboard or private-posting alerts
• Contact users by quick-launching email or IM. Share private or public messages with a specific user using Share Something
• Create user badge (admin only) to quickly identify a user (badge displays photo, name, profile link, watch)

Connections (Invite Users)

• Invite new users to join your network for collaboration

Organization Unit – Based Groups

• Create Dynamic Groups for each organizational unit to enable greater collaboration among users belonging to the unit
• Note: Users become part of the dynamic organizational unit group automatically on joining the unit
• Note:Admins can collaborate among themselves using the Admin dynamic group.  Every Admin will be part of this group by default.  Admin posts to the Admin dynamic group will be limited to Admins only
• Assign the unit you belong to from the profile page
• All users will be part of the Qontext Experience and Qontext Support dynamic groups by default

Guests

Guest users:

• Could include partners, vendors, long-term collaborators, or customers
• Access is limited to the invited groups
• Can only access or search for items shared or created within the group space
• Cannot access other user profiles
• Can create or share any item within the group space
• Can customize their own profiles
• Note: Can only be invited to groups that are guest-enabled. Users can watch guests; guests cannot watch users